Online Invoice Generator New Zealand Free (GST)

NZBN, GST number, and tax-invoice fields

GST-registered businesses typically show supplier name and address, NZBN and/or GST number, the words Tax Invoice when required, a unique invoice number, invoice date, customer details, a clear description of goods or services, GST at 15% when standard-rated, and the total in NZD. Enter IDs under From and keep the Taxes line honest for exempt or zero-rated supplies — do not invent a GST line if you are not registered.

Sole traders often use a trading name consistently on From and bank details. Field checklist and wording tips: [New Zealand GST invoice guide](/guides/gst-invoice-new-zealand). Always confirm current IRD tax-invoice rules for your registration status.

NZD payment details clients expect

Most New Zealand clients pay by bank transfer using your account name, bank, and account number. Put those under bank details (or Notes) and ask them to use your invoice number as the payment reference so remittances match your books. Some firms also accept PayID or popular NZ payment apps — list one clear method rather than a cluttered menu.

State due dates in a familiar NZ date style and Net 14 / Net 30 (or custom) terms so chasing starts from a shared baseline. Optional PayPal or card-link lines help overseas clients, but domestic B2B still prefers NZD bank deposit.

Sole traders, contractors, and GST regimes

Sole traders and freelancers often need a simple NZD tax invoice with trading name, address, and optional GST. Contractors and SMEs billing agencies or corporates usually add NZBN for vendor onboarding. Open a GST or no-GST featured layout so labels match how you trade, then edit line items in the browser.

Creative, trades, consulting, and hospitality niches all use the same PDF workflow — what changes is whether GST applies and how you describe deliverables. If you are under the GST registration threshold, start from a no-GST layout and verify IRD rules before you start charging GST.

From NZ estimate or quote to tax invoice

Many NZ freelancers and agencies send an estimate or quote first, agree scope, then issue a tax invoice on completion or milestones. Create the proposal under NZ Estimates or Quotes (same NZD defaults), then convert or copy the agreed lines into an invoice when work starts or finishes.

Keep numbering series separate (EST / QUO / INV) so accountants can tell proposals from tax invoices. If GST applies only once you invoice, leave tax off the quote and add GST on the final bill.

New Zealand compliance note

This tool creates editable invoice PDFs for client billing and your own records. It is not myIR software, not an IRD filing product, and not tax or legal advice. Always check current IRD guidance (or your accountant) for GST, tax-invoice wording, and record-keeping rules that apply to you.

How to make an invoice

1. Enter your business details and your customer's billing information.
2. Add an invoice number, date, due date, and payment terms.
3. List line items with quantities, rates, tax, and discounts as needed.
4. Review the balance due and download your invoice as a free PDF.

When to use an invoice

Use invoices whenever you bill for products or services in New Zealand. For pricing before work starts, try our free estimate generator or quote generator.