Catering Quote Generator
Free catering quote generator for events and corporate meals. Price per head or package, download PDF — no signup. Customize the free quote below, then download a PDF — no signup required.
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How to use this quote template
- Open this Catering Quote Generator and replace the sample From / Bill To details with your business and client.
- Edit line items (description, quantity, rate). Add or remove rows as needed.
- Add tax, discount, or shipping from the toolbar if your quote or invoice requires them.
- Upload a logo (optional), choose a layout, then download PDF or use Send to open your email client.
What to include on your quote
Include per-head or package pricing, staff, and rentals. Note when final guest count is due.
- Caterer details
- Client and event details
- Menu package and headcount
- Staff and rental lines
- Tax and service charge
- Validity and deposit to confirm
When to use the Catering Quote Generator
Catering quotes help planners lock menu and budget before the event contract. Headcount bands and service style should be crystal clear.
Related guides & hubs
About this generator
Catering and event quote with packages, headcount, and totals.
Frequently asked questions
Is this Catering Quote Generator free to use?
Yes. Create a quote online with this free generator, customize every field, and download a PDF without creating an account.
Do I need to register?
No registration is required. Your draft is saved automatically in your browser while you work.
Can I add tax, discount, and shipping?
Yes. Use Taxes and Discounts in the toolbar, and enter shipping on the totals panel. Country generators may pre-fill VAT, GST, or HST rates.
How do I download my quote as PDF?
Click PDF in the editor toolbar. The quote is rendered and downloaded instantly — no email or signup needed.
Can I email the invoice and get paid?
Use Send Invoice to download the PDF and open your email app. Optionally include a PayPal.me payment link with the invoice total.
Is my data private?
Your quote details stay in your browser while you edit. We do not require login for the free generator.
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