Uganda Free Online Invoice Generator (VAT)

URA TIN + 18% VAT in Uganda shillings

A clear UGX invoice prints trading name, address, URA TIN, invoice number, date, customer (buyer TIN for most B2B and grant packs), shilling lines, 18% VAT when charged, and total. Enter TIN in the supplier tax field.

/ug is UGX + URA VAT. Exempt or zero-rated grant lines belong in tax-line edits — not a decorative 0% row that looks like VAT registration.

MoMo for retainers — bank credit for donor LPOs

Most Kampala freelancers clear on MTN MoMo or Airtel Money — registered number plus the invoice number in the payment note. State who pays MoMo fees so remittances are not short.

Donor and corporate LPOs still want UGX credited to Stanbic, Centenary, Absa, dfcu, Equity Bank Uganda, Housing Finance, Bank of Africa Uganda, Orient Bank, PostBank Uganda, Tropical Bank, Finance Trust Bank, Diamond Trust Bank Uganda, KCB Bank Uganda, Guaranty Trust Bank Uganda, Opportunity Bank Uganda, Cairo Bank Uganda, UBA Uganda, Ecobank Uganda, Bank of Baroda Uganda or similar with the account title matching the supplier. Due in 7–14 days (DD/MM/YYYY) keeps cashflow realistic for implementers.

Nakasero–Kira studios, Ntinda donor packs, Jinja–Apac wholesale

Nakasero, Kololo, Bugolobi, Ntinda, Najjera, Makerere, Bukoto, Kisasi, Kamwokya, Naguru, Luzira, Munyonyo, Kabalagala, Kansanga, Kyambogo, Nansana, Wandegeya, Bwaise, Kawempe, Kireka, Bweyogerere, Mukono, Seeta, Ggaba, Namuwongo, Lubowa, Muyenga, Nsambya, Mengo, Rubaga, Nateete, Busega, Kasangati, Gayaza, Matugga, Wakiso, Kira, Najjanankumbi, Kajjansi, Namugongo, Kyengera, Buloba and Ndejje product studios label sprint or monthly-service blocks. Grant implementers name activity codes and reporting months on separate lines. Jinja, Mbale, Gulu, Mbarara, Entebbe, Fort Portal, Lira, Arua, Kabale, Hoima, Masaka, Soroti, Tororo, Iganga, Masindi, Busia, Kitgum, Mityana, Mubende, Kasese, Pallisa, Nebbi, Moroto, Kapchorwa, Bundibugyo, Kisoro, Ntungamo, Ishaka, Bushenyi, Rukungiri, Apac, Kalangala and Kabarole traders list SKUs for stock counts.

One template per TIN through the financial year keeps offer and invoice series clean. Confirm URA treatment before printing 18%.

Offer under /ug after scope is signed → invoice on LPO

Draft an offer under /ug with UGX defaults once scope is agreed; invoice when the local purchase order (LPO) or donor approval lands.

Keep offer and invoice prefixes apart. Add VAT only after registration covers that supply.

URA e-invoicing stays a separate login

This site writes editable client PDFs. E-invoicing and filing remain on URA-approved channels — the tool does not replace them.

How to make an invoice

1. Enter your business details and your customer's billing information.
2. Add an invoice number, date, due date, and payment terms.
3. List line items with quantities, rates, tax, and discounts as needed.
4. Review the balance due and download your invoice as a free PDF.

When to use an invoice

Use invoices whenever you bill for products or services in Uganda. For pricing before work starts, try our free estimate generator or quote generator.