Tax invoice fields in practice
Show who is charging VAT, the VAT number, what was supplied, net, VAT amount, and total. Use the invoice checklist for shared commercial fields, then add SA-specific tax identity.
Keep net/VAT/gross easy to read so AP teams can post the bill without guessing.
Standard, zero-rated, and exempt
Do not leave 15% on a supply that is zero-rated or exempt. If you are not VAT-registered, remove the VAT line entirely rather than inventing a rate.
Regional layout only: Nigeria VAT — different rules and currency.
PDF vs SARS channels
A clear PDF helps the client pay. It does not replace SARS eFiling or mandatory e-docs when those apply. When the buyer needs an official structured document, treat this tool as a draft or annex.
Using the ZA generator
Open South Africa VAT or /za. Enter VAT number under From, itemize in ZAR, set Taxes, download PDF.
Walkthrough: how to create an invoice. Keep numbering sequential. Overview: VAT on invoices.
- Re-attach the PDF when chasing payment
- Estimates and quotes are available under the same hub
- Generator helper only — not SARS software
Disclaimer
Not tax advice. Confirm tax invoice and vendor rules with SARS or your tax practitioner.