Online Invoice Generator Kenya Free (VAT)

KRA PIN + 16% VAT in Kenyan shillings

A payable KES invoice shows trading name, address, KRA PIN when required, unique number, date, customer (client PIN for many B2B packs), itemized lines, 16% VAT when charged, and shilling total. Enter PIN in the supplier tax field; tweak zero-rated or exempt supplies instead of a cosmetic 0% line.

/ke is KES + KRA VAT. Unregistered sellers open a no-tax sheet so the PDF does not imply KRA VAT registration. Keep PIN and shilling totals consistent on every Kenyan pack.

M-Pesa till/paybill first; bank credit for larger AP

Most Nairobi and upcountry clients settle on M-Pesa — print till or paybill and insist the invoice number is the payment reference.

Larger AP desks in Westlands, Upper Hill and Industrial Area still credit Equity, KCB, Coop Bank, Absa Kenya, NCBA, Stanbic Kenya, Family Bank, I&M Bank Kenya, Diamond Trust Bank, Sidian Bank, HFC Bank, Bank of Africa Kenya, Guaranty Trust Bank Kenya, Prime Bank, Bank of Baroda Kenya, Gulf African Bank, Victoria Commercial Bank, Credit Bank, Paramount Bank Kenya or peer accounts whose title matches the supplier. Due inside 7 days or Net 14 (DD/MM/YYYY). One preferred rail beats scattering till, paybill and wire without a clear default.

Westlands–Embakasi creatives, Coast / Lamu trades, lake-basin and Garissa retail

Consultants and studios around Westlands, Kilimani, Lavington, Karen, Upper Hill, Parklands, South B, South C, Riverside, Ngong Road, Gigiri, Ruaka, Runda, Syokimau, Kitengela, Athi River, Embakasi, Kasarani, Langata, Ongata Rongai, Spring Valley, Loresho, Muthaiga, Ridgeways, Kiambu, Juja and Limuru label monthly retainers or sprint milestones. Construction and fit-out crews in Industrial Area or Mombasa Nyali / Changamwe / Bamburi / Likoni / Mtwapa / Diani / Port Reitz / Shanzu / Ukunda / Tudor / Kisauni / Kilifi Town / Watamu / Lamu / Malindi Old Town split labour, materials and transport. Kisumu, Nakuru, Eldoret, Thika, Meru, Nyeri, Kitale, Kericho, Naivasha, Machakos, Kakamega, Embu, Kisii, Nanyuki, Garissa, Bungoma, Homa Bay, Busia, Kerugoya, Murang’a and Nyahururu retailers list SKUs and quantities for stock control.

One branded template per PIN keeps offer and invoice series readable through month-end. Confirm current KRA VAT circulars before printing 16% on the customer PDF.

Quote under /ke → invoice when the LPO or deposit clears

Agency and contractor work usually starts as a quote under /ke with KES defaults; convert when the LPO, deposit or acceptance lands — keep the same line wording.

Separate quote and invoice prefixes. Add 16% only after registration and supply type are clear; leave the commercial quote untaxed if VAT appears only on the tax invoice.

eTIMS and iTax stay on KRA rails

This site drafts editable collection PDFs. It does not stamp eTIMS, lodge iTax returns, or replace a licensed Kenyan tax adviser.

How to make an invoice

1. Enter your business details and your customer's billing information.
2. Add an invoice number, date, due date, and payment terms.
3. List line items with quantities, rates, tax, and discounts as needed.
4. Review the balance due and download your invoice as a free PDF.

When to use an invoice

Use invoices whenever you bill for products or services in Kenya. For pricing before work starts, try our free estimate generator or quote generator.