Online Invoice Generator UK Free (VAT)

What belongs on a UK invoice — GBP, sort code, optional 20% VAT

Show trading or company name, address, unique invoice number, date, and client details. VAT-registered suppliers break out 20% (or the correct rate) with a VAT number. Limited companies usually add company number and registered office to match Companies House.

/uk is GBP + HMRC VAT. CIS subcontractors should keep labour and materials readable for the contractor’s statement pack — this editor drafts the PDF; it does not calculate CIS deductions.

Faster Payments and BACS need a UK sort code block

Domestic bookkeepers expect a UK sort code, account number, and account name (Barclays, HSBC, NatWest, Starling, Monzo, Revolut, Metro Bank, Lloyds, Santander UK, First Direct, Chase UK, TSB, Virgin Money, Atom Bank, Wise Business UK, Coutts, Nationwide or peer), with the invoice number as payment reference. That is how Faster Payments and BACS remittances auto-match.

Write due dates in UK style (for example 31 March 2026) and Net 14 / Net 30. Card or PayPal links help overseas clients; sterling bank transfer remains the domestic default.

London–Hammersmith agencies, Bath / Cheltenham freelancers, Birmingham–Hull CIS trades

Sole traders keep a simple trading-name PDF. Limited companies keep registered office and company number consistent on every bill. Site trades in Birmingham, Glasgow, Cardiff, Liverpool, Sheffield, Belfast, Coventry, Plymouth, Aberdeen, Swansea, Portsmouth, Exeter, Milton Keynes, Southampton, Bournemouth, Leicester, Derby, Wolverhampton, Stoke-on-Trent, Middlesbrough or Hull keep variation lines obvious for QS review. London (Shoreditch, Soho, Clerkenwell, Bermondsey, Hackney, Canary Wharf, King’s Cross, Stratford, Peckham, Islington, Brixton, Walthamstow, Battersea, Greenwich, Croydon, Camden, Fulham, Clapham, Crystal Palace, Dalston, Deptford, Homerton, Wimbledon, Putney, Ealing, Harrow, Richmond, Kingston, Lewisham, Catford, Tottenham, Crouch End, Shepherd’s Bush, Hammersmith, Chiswick, Barking, Ilford) agencies milestone retainers; Manchester, Leeds, Bristol, Edinburgh, Brighton, Newcastle, Nottingham, Reading, Cambridge, Oxford, Bath, York, Norwich, Chester, Harrogate, Dundee, Inverness, Stirling, Perth and Cheltenham freelancers list deliverables.

Confirm current GOV.UK / HMRC rules before you charge VAT or CIS wording.

Quote the UK invoice job on /uk → bill when the PO lands

Agencies and trades often send an offer first under /uk (GBP defaults), then convert lines when work starts.

Use offer vs invoice prefixes. Add VAT on the final bill only if you are registered for that supply.

HMRC and MTD stay outside the browser

This site creates editable PDFs for client billing. VAT returns and Making Tax Digital obligations use HMRC-approved channels — not this page.

How to make an invoice

1. Enter your business details and your customer's billing information.
2. Add an invoice number, date, due date, and payment terms.
3. List line items with quantities, rates, tax, and discounts as needed.
4. Review the balance due and download your invoice as a free PDF.

When to use an invoice

Use invoices whenever you bill for products or services in UK. For pricing before work starts, try our free estimate generator or quote generator.