Online Invoice Generator South Africa

SARS VAT number + 15% in rand

VAT-registered vendors show supplier details, VAT number, unique invoice number, date, customer, description, VAT at 15% (or zero-rated notes), and ZAR total. Enter the VAT number in the supplier tax field.

/za is ZAR + SARS VAT. Non-registered businesses should use a no-VAT layout rather than inventing 0%. Keep tax lines honest for exempt or zero-rated supplies.

EFT needs bank, account, and branch code

South African clients usually pay by EFT (FNB, Standard Bank, Absa, Nedbank, Capitec, Discovery Bank, TymeBank, African Bank, Investec, Bidvest Bank, Old Mutual Bank, Bank Zero, Sasfin, Mercantile Bank, Grindrod Bank or peer) — bank name, account number, branch code, and invoice number as payment reference for automatic matching.

Instant EFT or card links help when preferred, but domestic B2B still expects clear ZAR bank details. Payment due within 14 days in plain language (DD/MM/YYYY).

Cape Town–Tokai freelancers, Joburg–Edenvale Pty Ltd, Durban–Plett trades

Cape Town freelancers (Woodstock, CBD, Observatory, Sea Point, Green Point, Gardens, Century City, Claremont, Muizenberg, Bellville, Constantia, Wynberg, Somerset West, Durbanville, Paarl, Stellenbosch, Hout Bay, Fish Hoek, Hermanus, Strand, Kommetjie, Noordhoek, Simon's Town, Lakeside, Tokai, Plumstead) reuse one branded template for monthly fees. Johannesburg Pty Ltd teams in Sandton, Rosebank, Braamfontein, Midrand, Fourways, Parktown, Randburg, Melville, Illovo, Bryanston, Centurion, Roodepoort, Randfontein, Alberton, Bedfordview, Rustenburg, Emalahleni, Benoni, Kempton Park, Germiston, Edenvale, Boksburg or Springs bill milestones for corporate AP. Durban, Pretoria, Gqeberha, Bloemfontein, Mbombela, Polokwane, East London, Kimberley, Pietermaritzburg, George, Knysna, Richards Bay, Worcester, Ballito, Umhlanga, Newcastle, Upington, Mossel Bay, Port Shepstone, Hilton, Plettenberg Bay, Jeffreys Bay, Secunda, Welkom and Middelburg contractors split labour and materials.

Confirm SARS rules for full tax invoices when turnover requires them.

Offer on /za → tax invoice when work is done

Use an offer under /za for proposals, then issue a tax invoice when work is complete. Keep offer numbers separate from tax invoice numbers.

Leave tax off the offer if VAT applies only on the final invoice; add 15% after confirming vendor status and supply type.

SARS eFiling is a different workflow

This site creates editable PDF drafts. It is not eFiling and not tax advice. Confirm VAT Act requirements with SARS or your accountant.

How to make an invoice

1. Enter your business details and your customer's billing information.
2. Add an invoice number, date, due date, and payment terms.
3. List line items with quantities, rates, tax, and discounts as needed.
4. Review the balance due and download your invoice as a free PDF.

When to use an invoice

Use invoices whenever you bill for products or services in South Africa. For pricing before work starts, try our free estimate generator or quote generator.